Is this meeting necessary? It doesn’t matter what time you schedule a meeting-if the meeting isn’t necessary, it’s not going to be a productive use of your or your team’s time.Before you put a meeting on your calendar, see if you can meet your objectives without a real-time meeting (for example, by sending a detailed email or Slack message or recording a video outlining key points and allowing your team to watch it on their own time).What are we going to be covering during the meeting? The content of the meeting will go a long way in determining what time you should schedule a meeting.For example, the best time to schedule a meeting where you need your team to be the sharpest and most engaged (like for a brainstorming meeting for a new product launch) will differ from the best time for a more passive meeting (for example, a meeting to review a new PTO policy).How long does this meeting need to be? Before you can choose the best time to host a meeting, you need to get clear on the amount of time you’ll need to cover the meeting topics.For example, if you need a full hour for your meeting, it’s going to be a different scheduling process than meetings you can power through in 15 minutes or less.What else is scheduled close to meeting time? If you want to make the most out of your meetings, you need to give your team enough time between your meeting and other tasks on their calendar otherwise, they could feel overwhelmed-and not be as engaged or productive during team meetings as you need them to be.For example, if your team’s calendar is fully blocked for the day-except for a single 30-minute block in the middle of the day-that half-hour isn’t the right time to schedule a meeting. Instead, look for longer blocks of open time-and schedule your meeting within that block of time, making sure to leave free time before and after the meeting so your employees don’t feel rushed or overwhelmed. ![]() ![]() There is no one-size-fits-all answer to the question, “When is the best time of day to schedule a meeting?” The best time for your meeting will depend on a variety of factors.īut what time of day is the most productive to schedule a meeting? When Is the Best Time of Day to Schedule a Meeting? Once you’ve ironed out these key details, the next step is to actually schedule your meeting.
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